Friday, December 2, 2011

Procedure for applying a Passport at Passport Seva Kendra (PSK) or at Mini Passport Seva Kendra (Mini PSK)

On the public interest, I am posting this blog which will explain the detailed process of applying for a fresh passport at Passport Seva Kendra (PSK) / Mini Passport Seva Kendra (Mini PSK) through online, from the Government of India initiative website called - http://www.passportindia.gov.in/.

Those who want to learn about this process directly from the website can click on the above link and try to gather the information. But due to my personal interest, I did all that research (on this website) and gathered the below information for the ease of my friends and blog visitors, which should help them in applying for their passports:

Earlier, it was a huge hindrance to apply for a passport and it used to take a hell lot of time. But thanks to the government for initiating this process, which is definitely new at the current time but would certainly succeed in the long run. Everyone can see the below details on the website directly, but if your question is "what is the need of reading this article here on this blog", then my answer would be - one can find all the required information at one page!










For filling and submitting your application online,you need to be a registered user on the Passport Seva website. To create your user account for online form submission, Register now.  Once you register,follow the steps mentioned here-
Step 1: Log into your Passport Seva user account. 

Step 2: Select the Apply Passport Online menu option in the left navigation menu.

Step 3: Fill in the required details in the form and submit the form online.

Step 4 (Optional): Upload the required documents using the Upload Document link on the Applicant Home Page. The documents to be uploaded must be self-attested (signed by the applicant) and must be in pdf format.

Step 5: You are required to be present at the Passport Seva Kendra (PSK)/Mini Passport Seva Kendra (Mini PSK) along with original documents for completion of the application submission process. Schedule an appointment with the Passport Seva Kendra (PSK)/ Mini Passport Seva Kendra (Mini PSK) that comes under the jurisdiction of applicant residence.Online appointment is mandatory to walk into PSK for further processing.Only emergency/medical cases may go to PSK without appointment - service will be provided at the discretion of PSK in -charge. You will need to re-submit the application in case the form submission process at PSK is not completed within 3 months of submitting the application online.



I want to submit application at Passport Seva Kendra (PSK) or Mini Passport Seva Kendra (Mini PSK) - (Preferred Way of applying a passport).
You can apply in-person for various passport services at Passport Seva Kendras (PSKs) or Mini Passport Seva Kendras (Mini PSKs). Assistance for filling up the form is available at nominal charges at all Passport Seva Kendras (PSKs) and Mini Passport Seva Kendra (Mini PSK). Schedule an appointment with the Passport Seva Kendra (PSK)/ Mini Passport Seva Kendra (Mini PSK) that comes under the jurisdiction of applicant residence. Online appointment is mandatory to walk into PSK for further processing. Only emergency/medical cases may go to PSK without appointment. Service will be provided at the discretion of PSK in-charge for emergency/medical cases.

Steps for form submission at Passport Seva Kendra (PSK)/Mini Passport Seva Kendra (Mini PSK) (Walk-in) - 
Step 1: Collect a token from the Token Issuance Counter after showing your filled passport application form and supporting documents along with the originals(original documents not to be attached with application).

Step 2: Wait for your turn in the waiting area till the token number is displayed on the display board. Submit the token, filled application form and self-attested (signed by the applicant) photocopies of the supporting documents to the Citizen Service Executive (CSE) at the service counter displayed with your token number.

Step 3: Complete activities at the counter, such as signing / thumb impression, the printout of the application form, getting your photograph and fingerprints captured, and making fee payment.
Note: Minor applicants below 4 years of age should carry a passport size photograph (on a white background) while visiting Passport Seva Kendra (PSK).
In case you are paying the fee through Credit/ Debit card, only card of self or family member whose details have been mentioned in the passport application form are acceptable. Only Master and Visa Credit/ Debit cards are accepted (This service will be available soon).

Step 4: Collect the fee acknowledgement receipt from the Citizen Service Executive (CSE) (after successful data entry) and go to the Verification counter, when Token number is displayed on the display-board for verification of your application with original documents. All original documents must be produced.

Step 5: Go to the Granting counter, when Token number is displayed on display-board for further processing of your application. 

Step 6: Collect the print-out of the final status of your application (acknowledgement letter) at the exit gate.

After successful application form submission, with final status as "Granted", you can expect your passport to be dispatched as follows:
Type of Application 
Type of Police Verification
Expected Time of Passport Dispatch
Tatkaal
Police Verification is not required
Within one working day excluding the date of submission of application.
Police Verification is required on a Post-Passport Issuance basis
On third working day excluding the date of submission of application - without waiting for the Police Verification Report.
Normal
Police Verification is not required
On third working day excluding the date of submission of application.
Police Verification is required on a Post-Passport Issuance basis
On third working day excluding the date of submission of application - without waiting for the Police Verification Report.
Police Verification is required on Pre-Passport Issuance basis
Within three working days of receipt of a "Recommendatory" Police Verification Report (PVR) from the Police Department. This does not include date of receipt of "Recommendatory" PVR.
Note:
i. In complex cases, such as adoption, application on behalf of a minor from single parent, major change in name, duplicate passport, doubtful documentation, the processing time will be approximately 30 days excluding the date of submission of application. Mandatory Pre-Police Verification cases such as J&K and Nagaland subjects would also need additional processing time.
ii. Issue of passport is subject to data check in the system and finding no adverse entry/ report.
In case you have been charged with a penalty, you need to make the penalty payment by cash only.

We should now know, nearest Passport Seva Kendra (PSK) < Click on this link.

How do I fill my application form?
If Applying online
Detailed and clear instructions are provided for each field in the form. You can refer the help provided in the online application form. 
If Applying on printed form 
Detailed and clear instructions are attached with the form for filling it up correctly. There is an instructions booklet attached with the form that you should go through carefully before filling up the form. Forms to Download
General instructions for filling up the form are as follows:
  • Use CAPITAL LETTERS only, throughout the application form.
  • Use standard fonts and avoid stylized writing.
  • Use black or blue ball point pen only. Do NOT fill the application form with pencil or ink-pen.
  • Write as clearly as possible. Use a pen with a thinnest possible tip.
  • Put a cross (X) in the boxes where you have to choose one or more options as your answer and leave the other option(s) blank.For example, if your gender is male, put a cross in the box against male.
  • Do NOT put dots, tick marks, etc, in the boxes, to choose the appropriate option as your answer.
  • Write clearly within the boxes without touching the boundaries. Try and write in the centre of the box.
  • Leave one box blank after each complete word, while filling up the boxes.
  • Do NOT write anything outside the given boxes. Adjust the information you need to fill, within the given number of boxes.
  • Do NOT overwrite in case of a mistake. Just strikeout the character and continue to write in the next box.
  • Do NOT fold or smudge the application form.
  • Do NOT write "NA" or "N/A" or "NOT APPLICABLE" in any boxes in the form to convey that the column is not relevant for your case. Leave that column blank.
For instructions on each column in the form, refer the instructions booklet attached with the form or download the instructions booklet. 
Documents required for applying a fresh Passport (General) >> Check here <<
Note: The information provided above is indicative. The decision of APO/RPO shall be considered final.
Proof of Address
You are required to submit at least 1 of the documents listed below.
1
Water Bill
2
Telephone (landline or postpaid mobile bill)
3
Electricity bill
4
One year statement (with transactions)/ Passbook of running bank account (Scheduled Commercial bank excluding Regional Rural banks and local area banks)
5
Income Tax Assessment Order
6
Election Commission Photo ID card
7
Proof of Gas Connection
8
Certificate from Employer of reputed companies on letter head
9
Spouse's passport copy (First and last page including family details), (provided the applicant's present address matches the address mentioned in the spouses passport)
10
Applicant's current and valid ration card
11
Parent's passport copy, in case of minors(First and last page)
Note (For Document No. 1, 2, and 3): At least 2 bills are required - One bill should be of last year and the other bill of current year.
Note (For Document No. 8): Only public limited companies can give address proof on company letter head along with seal. Computerized print-outs shall not be entertained.
Note (For Document No. 10): If any applicant submits only ration card as proof of address, it should be accompanied by one more proof of address out of the given categories.
Proof of Date of Birth (DOB)
You are required to submit atleast 1 of the documents listed below.
1
Birth certificate issued by a Municipal Authority or any office authorized to issue Birth and Death Certificate by the Registrar of Births & Deaths
2
School leaving certificate / Secondary School leaving certificate/ Certificate of Recognized Boards from the school last attended by the applicant or any other recognized educational institution
3
Affidavit sworn before a Magistrate/Notary stating date/place of birth as per the specimen in Annexure 'A' by illiterate or semi-illiterate applicants (Less than 5th class).


Documents Required for Non-ECR
Non-ECR Category
Document(s) Required
All persons having educational qualifications of matriculation and above
Matriculation Pass Certificate




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